You want to recruit workers from Vietnam but do not know what the legal procedures are for recruiting workers from Vietnam and what are the necessary documents to work with a Vietnamese manpower supply company?

Do not worry!

Labor recruitment in Vietnam, especially for businesses and organizations, requires compliance with a number of legal procedures to ensure legality and protect the rights of both employees and employers. labor. Below are the basic legal procedures and how to find legal human resources suppliers in Vietnam:

Legal procedures for recruiting Vietnamese workers

1. Case 1: Your company is a job placement company or a foreign labor supply company in your country
You need to provide us with the following documents:

• Your company’s business license (copy and English translation).
• Power of attorney from your company to the Vietnamese labor supply company (original).
• Manpower supply contract between your company and a Vietnamese labor supply company (original).
• Your company’s order to a Vietnamese labor supply company (original).
• Copy of the employer’s Power of Attorney for your company. (Only one copy is needed)
• Copy of the employer’s work orders for your company. (Only one copy is needed)
• Sample labor contract for employers and foreign workers.
• Copy of the employer’s Business Registration Certificate.
• Quota (The quota for recruiting foreign workers to work at your company is confirmed by the competent authority). In case the Quota is not required, your company needs to quote according to the regulations and laws of the country. Friend.

2. Case 2: Your company is the direct employer.

You need to provide us with the following documents:

• Business license or business registration of your company.
• Power of attorney from your company to the Vietnamese labor supply company.
• Manpower supply agreement between your company and the Vietnamese labor supply company.
• Your company’s order is for a Vietnamese labor supply company.
• Sample labor contract between your company and foreign workers.
• Quota (The quota for recruiting foreign workers to work at your company is confirmed by the competent authority). In case the Quota is not required, your company needs to quote according to the regulations and laws of the country. Friend.

The above documents will be made bilingual in Vietnamese and English or the language of your country.

All documents must be signed and stamped by your company and the Vietnamese labor supply company.

Your company needs to send all original documents mentioned above to the designated address of the Vietnamese labor supply company.

After receiving the above documents from your company, the Vietnamese labor supply company will register with the Ministry of Labor of Vietnam to apply for a license to recruit and provide Vietnamese workers to work for your company. Friend. This process will take 2-3 weeks.

The above documents do not need to be notarized at the Vietnamese embassy/consulate in your country.

After completing legal procedures, the employer directly goes to Vietnam Manpower Supply to select the best candidates from international employers.

International Labor Recruitment Process

Vietnam Manpower Supply Group wants to share information about the international labor recruitment process to support businesses and companies looking to employ Vietnamese labor to take place according to their plans and production projections. each company

1. Discuss the terms of the contract:

• You need to discuss with Vietnamese human resource suppliers about all the terms in the human resource supply contract between the two companies and the labor contract between the employee and the employer, to agree on the terms and conditions. Important terms such as: number of employees, recruitment requirements, salary, welfare regime, gender, air tickets… and remuneration for employees, rights and obligations of the parties…

2. Sign a labor supply contract with a Vietnamese labor supplier:

• After discussing and agreeing on the terms of the labor supply contract and the labor contract with the Vietnamese manpower supplier, the two parties will officially sign the recruitment service contract and recruitment authorization letter. labor and letter of request according to recruitment requirements, and documents of the employer required to be provided by the Ministry of Labor of Vietnam.

Cooperate in international human resource supply agreements

3. Source candidates according to employer requirements:

• After officially signing the recruitment contract, the contract is submitted to the Vietnamese Ministry of Labor, the Vietnamese employer receives the recruitment order from your company, the Vietnamese human resource provider will begin looking for candidates. Potential according to your company’s recruitment requirements, including: number of employees and skill requirements, age, gender, foreign language proficiency…

4. Medical and physical examination for candidates.

• After finding potential candidates, Vietnam Manpower Supply Group will take workers to the hospital for a health and physical check-up before participating in the interview, to eliminate candidates who are not healthy enough to work.
  This will save you a lot of time and effort during the interview.

Medical check for Vietnamese people before going to work abroad

5. Screening potential candidates:

• After screening potential candidates, the Vietnamese human resources provider will send your company a list of candidates willing to participate in interviews with employers.

6. Interview candidates: 

• Your company will interview potential candidates who have passed a health check and physical fitness test.
  Your company will come to Vietnam to interview candidates directly or organize online interviews (video calls) via Zoom meeting, Google Meets or Microsoft team…

Employers come to Vietnam to interview and select the best candidates at International Recruitment Agents

7. Selected candidates sign a recruitment contract

• The employer will sign the candidate’s matriculation letter and send the job offer letter to the successful candidates and they will sign the job offer letter.

8. Completing employee records/applying for work permits for workers in the country where they work: 

• The Vietnamese manpower supplier will send the entire personal profile of the successful candidate to the company that has selected the employee to begin the process of applying for a work visa or work permit in the country where the Vietnamese employee works.
  Includes: Copy of passport, photo, medical report, judicial report, signed job offer, resume, education level, work certificate, experience confirmation… and any other documents. Any documents required by the competent authority in the country employing Vietnamese workers are translated into English and confirmed and authenticated by the Vietnamese consular team to ensure the workers’ records. The move is completely valid.

Process of completing documents and applying for work permits for Vietnamese workers

9. Apply for a work visa at your country’s Embassy in Vietnam:

• When a work visa or work permit is issued in the country where Vietnamese workers work, your company will scan it and send it to the email of the Vietnamese human resource supplier or send it to Vietnam.
• The Vietnam Office will apply labor records to the website of your country’s embassy in Vietnam and submit work visa applications for candidates at your country’s Embassy/Consulate in Vietnam.
• Workers will receive language training and questions that your country’s Embassy often asks Vietnamese workers.

Vietnamese work visa approved to work in Europe

10. Book tickets and pick up workers to enter the country at the airport:

• When the work visa is issued, the Vietnamese company notifies the company you intend to book air tickets, or the labor supplier books tickets for the workers.
• The Vietnamese manpower supply agency will prepare procedures such as labor contracts, entry forms for workers, flight instructions for workers, and assign a team leader for the employer to contact to pick them up. labor at the airport.
• Your company confirms flight schedules and arranges for someone to pick up candidates at the airport when they arrive, supporting immigration procedures for workers.

11. Foreign employees join your company:

• After picking up foreign employees at the airport, they will be taken to the dormitory to rest for a day. The next day they will come to work to report and start a new job at your company.

12. Medical examination again according to your company’s regulations.

• These new foreign workers will need to have another medical examination according to your country’s regulations before being officially granted a residence card.

13. Making residence cards for workers/ Studying labor safety for job introduction

• Your company submits an application to a government agency for a residence permit for foreign workers who have passed a medical examination.
• The employer will appoint a labor safety department to instruct how to use tools, equipment, and machines safely according to production processes and workplace workflows according to labor safety regulations. of the employing country.

Residence card of Vietnamese workers working in Europe – Finland

14. Coordinate the management of foreign employees at your company: 

• Foreign workers who are eligible to be granted a residence card will continue to work at your company for 2-3 years according to the labor contract signed with your company.
• During this time, your company and Vietnam Labor Supply Company regularly communicate to update the employee’s situation and handle problems that may arise.

Search for legal human resources suppliers in Vietnam

To find legal human resources suppliers in Vietnam, businesses can take the following steps to choose the best human resources suppliers in Vietnam:

1. Contact reputable human resource service companies in Vietnam:

• Search for information about companies providing human resources services on reputable websites, business forums, or through trade organizations such as VCCI (Vietnam Chamber of Commerce and Industry), Ministry of Labor and Vietnam War Invalids and Social Affairs, Vietnam Association of Manpower Supply (VAWAS).
• Some large human resources service companies in Vietnam include: ManpowerGroup Vietnam, Navigos Group (VietnamWorks), Adecco Vietnam, Vxt Group, TMS, TIG, Hoang Long, ICC, Vietnam Manpower Supply
• There are thousands of global manpower supply offices in Vietnam. You can find them easily on the internet. Your company first contacted a global human resources company based in Vietnam.
• Read more: Top 8 List of Best Manpower Supply Agencies in Vietnam

2. Check the license to operate in the field of human resource supply:

• Check the business license, length of time operating in the field of labor supply on legal and reputable newspapers in Vietnam.
• Require the supplier to provide a license to operate in the field of human resources services issued by the Ministry of Labor, War Invalids and Social Affairs of Vietnam
• Check whether you meet the requirements for recruiting international workers and countries in Europe that the Vietnamese Ministry of Labor licenses for Vietnamese human resource supply companies.

3.Evaluate the reputation and quality of human resource supply services:

• Look for reviews and feedback from previous clients of the labor supplier you have worked with.
• Check the company’s operating time, implemented projects and partners it has cooperated with.
  Rated reputable by the Vietnam Association of Manpower Supply (VAWAS), an association under the Ministry of Labor of Vietnam.

4. Check for international certifications and standards:

• Verify whether the supplier has certifications or complies with international human resource management standards, such as ISO 9001 or other relevant standards in the human resource supply sector in Vietnam

The Laborers of Vietnamese Labor Suppliers

Through these legal procedures and steps of finding human resources suppliers, businesses can legally and effectively recruit workers in Vietnam.

Conclude

These are the legal regulations and procedures for recruiting Vietnamese workers to work abroad and in European countries. Vietnam Manpower Supply with more than 20 years of experience in the field of human resource supply and human resource recruitment in more than 30 countries around the world, we have sent workers to work in accordance with Vietnamese laws and regulations. The recruitment process has been established for many years, helping employers and companies to know accurate information about Vietnamese legal regulations for human resource supply companies. With a professional human resources recruitment process, we provide human resource supply services to international companies and employers around the world.

Please contact #Vietnammanpowersupply for #internationalhiring,

We will support you to do all things.

DETALL: #GLOBALSTAFFRECRUITMENT
Tel/Whatsapp: (+84 ) 982 0303 66

Web: vnmanpower.net
Email: namnq.vtc@gmail.com

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